What does project portfolio manager really do?

Theory – overseeing everything – and that’s all Theory is often far from practice. PPM is responsible for overseeing the planning, development, and implementation of projects. You must make sure that everything is going as planned. Focus on major things. That’s it… in theory…

Welcome in real life

I’ve never met person on PPM position that wouldn’t lough hearing above definition. In today’s world flexibility and adaptability are two key words. Especially as Project Portfolio Manager. Let’s begin 😊


You’re not only overseeing planning of projects. In many cases you actively planning everything hand to hand with your management team. Remember, everything planned on this stage must be executed in future. And the person responsible for overseeing execution is… you. If plan proposed by one of your managers is impossible to execute guess who will have a problem…

Day-to-day development

Overseeing execution of projects doesn’t mean you’re only studying couple of spreadsheets and managing few parameters. Your job is to make sure that everything goes with a plan. Everything is working. If someone needs help, you need to get this help for him / her. Your job is to help team / teams achieve their goals. You are now Project Portfolio Manager. Great… but what does it mean? What really you should do? Answer to that that question is not as simple as you think. Don’t worry, we will help you get it 😊

Risk management

Risk management is also part of your job. Not only at the beginning of each project. You need to manage all projects, relations between them, look for significant changes around that can cause problems.

Managing resources

In 99% of companies you don’t have everything you need to successfully complete everything as planned. Especially according to people – your most valuable resources. Many times, you will have to juggle. Be prepare for that.

Making hard decision

Project Portfolio Manager in many cases should be named Hard Decision Maker. Remember, your goal is company success not success of a single project. You’re responsible for a whole portfolio. Sometimes you need to cut loose something to increase chances of success in another element of your puzzle. Most of the time many people won’t be happy about it.

Practice – you’re here to help everyone and everything

What does PPM do? In simple words: you need to help everyone who needs it if it’s necessary to fulfill company’s goals. It doesn’t mean you must do everything for everyone (in fact you can’t). But you need to do everything in your power to make sure that the job is done. Preferably well done…
Share on facebook
Share on google
Share on twitter
Share on linkedin

Leave a Comment

Your email address will not be published.


No spam or time wasting propositions. Just high-value content that you we'll love.

Plan your career in 2022. What you need?

Plans are good every year. You need to know where you’re going with your career. But 2022 is special. Situation with Covid-19 change things on many levels. Including workflows, work environment, communication, project management. Many things just won’t be the same anymore. It’s not that it will be necessary change for the worse. But change

Read More »

What is Project Portfolio in 2021?

Project Portfolio is usually understood as group of projects that are executed in one company. They don’t need to concern only one topic. They don’t need to be connected. Sometimes they are managed by one person, sometimes by many people. So, there is no one and only exact definition. What are elements of Project Portfolio?

Read More »

Project Portfolio Report Templates

One of the most important tools for Portfolio Project Manager is excellent template of Portfolio Report. This document is one of more powerful tools in your equipment. It connects upper management with day to day life in company. It has power to change whole portfolio strategy for entire company. You must use it wisely and

Read More »


Interested in Our content. Enroll in one of our courses today.
Scroll to Top